These terms are between you (the Client) and Photography by Liz Ltd (company number 07856361), trading as Photography by Liz at The Cowshed, registered office Sentinel, Low Barn, Llancayo Court, Usk. NP15 1HY. By paying a booking fee or buying a voucher, you agree to these terms.
Last updated: 30 October 2026
1. GENERAL
These Terms and Conditions constitute an agreement between the parties and supersede all previous agreements between the parties relating to its subject matter. No variation or agreed termination of these terms and conditions (or of any document referred to in it) shall be effective unless it is in writing. If any provision of this agreement (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force. A person who is not a party to this agreement shall not have any rights under or in connection with it.
This agreement and any dispute or claim arising out of or in connection with it or its subject matter shall be governed by and construed in accordance with the law of England and Wales.
2. COPYRIGHT
The Photographer retains the entire copyright in the Photographs and Works at all times, throughout the World and where reproduction of Works has taken place and settlement has not been made, the Photographer will make such charges to the publisher of those images as falls within the Copyright, Designs and Patents Act 1988. The Client understands that no unedited images or RAW files will be released at any time.
Purchased art work is owned by you or whomever you gift it to, that being the medium on which the artwork is printed. Copying or reproduction of an artwork product is an infringement of our rights and is strictly prohibited.
3. USE
The Photographer retains the copyright of the images as described in section 2.
The License to Use permits the Client to use the Photographs and Works for any purpose relating to personal use provided that the client agrees that they will only publish and share the original images as provided by the Photographer and will not edit or filter the photographs in any way. Images used on the Client's social media should carry the Photographer's watermark or name and contact details of the Photographer. Third party friends and family of the Client may share the images for personal social media use in their original form.
Digital images purchased by the Client have personal printing permissions. Clients may reproduce the images in print form for their own use, provided they do not re-edit the images. They must not resell or redistribute the photographs for financial gain.
Should a third party approach the Client to ask for Business use of the images, the Client must refer them to the Photographer. The Client does not own copyright and does not have the permission to agree to third party use. Permission to use the Photographs for other purposes other than Client's personal use, will normally be granted upon payment of a further fee to be mutually agreed. Where uses of an image are made which breach the Licence to Use further charges will be made. Any reproduction rights granted are by way of licence only and no partial or other assignment of copyright shall be implied.
The License to Use comes into effect from the date of payment of the relevant invoice(s). No use may be made of the Photographs before payment in full of the relevant invoice(s) without the Photographer’s express permission in writing.
Any permission that may be given for prior use will automatically be revoked if full payment is not made by the due date.
The licence only applies to the Client and product stated on the Licence to Use.
4. INDEMNITY
Commercial work: it is the Client who must satisfy himself/herself/itself that all necessary rights, model releases, clearances or consents which may be required for reproduction of people, places or items depicted within any Works are obtained. It is acknowledged that the Photographer gives no warranty or undertaking that any such rights, releases or consents are or will be obtained whether in relation to the use of names, people, trade marks, registered or copyright designs or Works of art depicted in any picture.
The Photographer shall only be responsible for obtaining such clearances if this has been expressly agreed in writing before the shoot. In all other cases the Client shall indemnify the Photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.
The Photographer shall not be liable to the Client for any loss of profit, loss of contracts, loss of business or revenues, loss of production or for any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of the Photographer, Photographer’s employees, agents or sub-contractors or otherwise) which arise out of or in connection with the shoot.
The Photographer’s maximum aggregate liability for all losses, damages, costs, claims and expenses however or whenever arising out of or in connection with this Agreement shall in any event be limited to the total amount of the fees paid to the Photographer in relation to the relevant Assignment.
5. PAYMENT
5.1 A non-refundable booking fee secures your date. The amount is shown on the relevant service page and on your booking form.
5.2 The balance of your session or package fee is due 7 days before your session.
5.3 For weddings and celebrations, the balance is due 28 days before the event.
5.4 The equine photoshoot requires a £100 interim payment, 7 days before the scouting visit.
5.5 Christmas mini sessions, tuition sessions and gift vouchers are paid in full when you book.
5.6 If you choose à la carte, products are paid for in full when you order them at your viewing.
5.7 If the balance isn’t paid on time, I may treat the booking as cancelled under section 8.
5.8 No VAT is charged. Photography by Liz Ltd is not VAT registered.
6. EXPENSES
Travel is included within the distance shown for your service. Beyond that, travel is charged at the rate shown for that service, and agreed with you before you book.
7. REJECTION & REFUNDS
Unless expressly agreed in writing between the Parties the Client shall not be entitled to reject the Works on the basis of style or composition. The Photographer makes no agreement, unless agreed beforehand in writing, to make any edits or amendments following sending the low resolution watermarked images to The Client.
In the instance The Client requests changes to The Photographs, it will be at The Photographer's discretion and an additional fee shall be incurred. Because photographs and products are made to order, payments are non-refundable, except where these terms say otherwise (sections 8, 14 and 15) or where the law gives you a right to a refund.
8. CANCELLATION & POSTPONEMENT
A photoshoot booking date is considered confirmed and final as from the date of confirmation which will be the date at which the non-refundable booking fee is paid.
If you booked online, by phone or by email, you can cancel within 14 days of booking for a full refund. If your session takes place within those 14 days at your request, I may deduct a fair amount for the work already done. After that, if you cancel, your booking fee is kept, and if you cancel within 48 hours of your session, the full fee is payable.
If The Client would like to postpone or change the date of The Booking, this will be at the Photographer's discretion and any change of date will be offered in goodwill. If alternative dates are offered by the Photographer and rejected by the Client, the Photographer retains the right to offer no further alternative dates.
We will make every reasonable attempt to hold the photoshoot at the agreed day and time. If we need to initiate a postponement then we will offer an alternative date or refund the fees paid up to that date.
9. COMPLETION SCHEDULE
Gallery proofs will be ready within 14 working days (21 for weddings), or sooner where a shorter time is stated for your service. Once the Client has selected their final images and paid for printed goods, they will be edited and sent to the Print Laboratories within 21 working days. The timescale of delivery of the products is not the responsibility of the Photographer, but the suppliers. The Photographer will inform the Client within 2 days of taking delivery of their products and a mutually agreeable collection time will be arranged. A Client can pay for courier delivery if they prefer, but they must take out insurance to cover accidental damage or loss. The contract is between the Client and Courier and the Photographer takes no responsibility for damage or loss.
10. ELECTRONIC STORAGE & EDITING
The Client shall ensure that it takes appropriate steps to keep safe at least one, preferably more, exact digital copies of all Works supplied for the duration of the Usage Licence. The Photographer will not be responsible for archiving any Works unless by prior written agreement with the Client.
11. MARKETING CONSENT: Copyright and use of your images
12.1 Copyright in all images stays with Photography by Liz Ltd. Your licence to use your images is set out in section 3.
12.2 I will only use images from your session to promote my business (on my website, on social media, in competitions, in print or in advertising) if you give permission on your booking form. You can choose exactly which uses you’re happy with, for example “website only” or “no faces”.
12.3 Images of children are only used with the written consent of a parent or guardian. Embrace images are only ever used with separate, specific written consent.
12.4 You can withdraw your permission at any time by emailing liz@the-cowshed.com. I’ll stop using the images in new material straight away, and remove them from my website and social media within 14 days. Printed material that has already been distributed can’t be recalled.
12.5 If you don’t give permission, your images won’t be used publicly. This doesn’t affect your session or your prices in any way.
12. YOUR PERSONAL INFORMATION
I handle your personal information in line with the UK GDPR and the Data Protection Act 2018. Full details are in my privacy policy.
13. FORCE MAJEURE
The Photographer shall not be liable for any failure or delay in the performance of any of such party’s obligations under this Agreement caused by any circumstances beyond such party’s reasonable control. If The Photographer is unable to perform this Contract due to illness, emergency, fire, casualty, strike, pandemic, act of God or causes beyond the control of the Photographer, the Photographer shall make every attempt to reschedule the session.
If a reschedule is unable to be agreed upon, the Photographer shall return the booking fee to you and shall have no further liability. Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to the equipment operation and image processing, or photographic materials are otherwise lost or damaged without fault of the Photographer, liability shall be limited as set out in section 4.
14. GIFT VOUCHERS
a) Vouchers are valid for 12 months from the date of purchase. The expiry date is shown on the voucher.
b) The session must take place before the expiry date. If the holder contacts me before the voucher expires and we can’t find a date in time, I’ll extend it once, by up to 3 months.
c) Vouchers are transferable, so they can be passed on to someone else.
d) Vouchers can’t be exchanged for cash, and no change is given.
e) A voucher can be upgraded by paying the difference, but it can’t be exchanged for a lower-priced session or partly refunded.
f) Money-value vouchers can be used towards any session, tuition, prints or wall art.
g) If you bought a voucher online, you can cancel it for a full refund within 14 days of purchase, as long as it hasn’t been used.
h) Lost vouchers can be reissued if you can show proof of purchase.
i) Posted gift cards are sent by Royal Mail. I’m not responsible for postal delays, so please order by the deadline shown on the Gift Vouchers page.
j) Sessions booked with a voucher are covered by these terms in the same way as any other booking.
15. APPLICABLE LAW
This Agreement shall be governed by the Laws of England & Wales.
16. VARIATION
This Agreement shall not be varied except by these Terms and Conditions in writing.
